Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

TLIP2032 Mapping and Delivery Guide
Maintain petty cash account

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency TLIP2032 - Maintain petty cash account
Description
Employability Skills
Learning Outcomes and Application This unit involves the skills and knowledge required to maintain a petty cash account in accordance with relevant regulations and workplace requirements, as part of work activities within the transport and logistics industry.It includes preparing petty cash documentation and conducting cash transactions.Work is performed under some supervision generally within a team environment.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

As a minimum, assessors must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations, current at the time of assessment.

As a minimum, assessment must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations, current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment include:

a range of relevant exercises, case studies and/or other simulations

relevant and appropriate materials, tools, equipment and personal protective equipment currently used in industry

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals.
Prerequisites/co-requisites
Competency Field P - Administration and Finance
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Prepare petty cash documentation
  • Requests for petty cash advances are validated and required vouchers are prepared
  • Petty cash claims are validated and attached receipts are checked
  • Before processing, claim documentation is prepared and checked for accuracy
  • Claims and vouchers are presented to nominated person/section for checking and approval appropriate to workplace limits
  • Irregularities are noted and referred to nominated person/section for resolution
  • Details of claims and vouchers are recorded to enable tracing and balancing of cash holding
       
Element: Conduct cash transactions
  • Petty cash is provided against claims and vouchers from cash holding
  • Petty cash returns are secured and return receipts are provided
  • Petty cash returns are documented to enable tracing and balancing of cash holding
  • Documented transactions are reconciled against cash held
  • Cash is drawn to maintain a balance appropriate to normal transaction levels in accordance with workplace procedures
  • Cash is secured in accordance with workplace security requirements
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Prepare petty cash documentation

1.1

Requests for petty cash advances are validated and required vouchers are prepared

1.2

Petty cash claims are validated and attached receipts are checked

1.3

Before processing, claim documentation is prepared and checked for accuracy

1.4

Claims and vouchers are presented to nominated person/section for checking and approval appropriate to workplace limits

1.5

Irregularities are noted and referred to nominated person/section for resolution

1.6

Details of claims and vouchers are recorded to enable tracing and balancing of cash holding

2

Conduct cash transactions

2.1

Petty cash is provided against claims and vouchers from cash holding

2.2

Petty cash returns are secured and return receipts are provided

2.3

Petty cash returns are documented to enable tracing and balancing of cash holding

2.4

Documented transactions are reconciled against cash held

2.5

Cash is drawn to maintain a balance appropriate to normal transaction levels in accordance with workplace procedures

2.6

Cash is secured in accordance with workplace security requirements

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

adapting to differences in equipment in accordance with standard operating procedures

applying relevant legislation and workplace procedures

communicating and negotiating effectively with others when maintaining petty cash accounts

completing documentation related to petty cash accounts

interpreting and following operational instructions and prioritising work

monitoring work activities in terms of planned schedule

reading and interpreting instructions and procedures relevant to petty cash accounts

reporting and/or rectifying identified problems promptly, in accordance with regulatory requirements and workplace procedures

selecting and using relevant computer, communications and office equipment

working collaboratively with others when maintaining petty cash accounts

working systematically with required attention to detail.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

codes of practice and regulations relevant to maintaining petty cash accounts

documentation requirements for maintaining petty cash accounts

focus of operation of work systems, equipment, management and site operating systems for maintaining petty cash accounts

instruments of payment including letters of credit, cheques, promissory notes, bank drafts

problems that may occur when maintaining petty cash accounts and appropriate action that can be taken to resolve these problems

workplace procedures and policies for maintaining petty cash accounts.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Prepare petty cash documentation

1.1

Requests for petty cash advances are validated and required vouchers are prepared

1.2

Petty cash claims are validated and attached receipts are checked

1.3

Before processing, claim documentation is prepared and checked for accuracy

1.4

Claims and vouchers are presented to nominated person/section for checking and approval appropriate to workplace limits

1.5

Irregularities are noted and referred to nominated person/section for resolution

1.6

Details of claims and vouchers are recorded to enable tracing and balancing of cash holding

2

Conduct cash transactions

2.1

Petty cash is provided against claims and vouchers from cash holding

2.2

Petty cash returns are secured and return receipts are provided

2.3

Petty cash returns are documented to enable tracing and balancing of cash holding

2.4

Documented transactions are reconciled against cash held

2.5

Cash is drawn to maintain a balance appropriate to normal transaction levels in accordance with workplace procedures

2.6

Cash is secured in accordance with workplace security requirements

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions can be found in the Companion Volume Implementation Guide.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Requests for petty cash advances are validated and required vouchers are prepared 
Petty cash claims are validated and attached receipts are checked 
Before processing, claim documentation is prepared and checked for accuracy 
Claims and vouchers are presented to nominated person/section for checking and approval appropriate to workplace limits 
Irregularities are noted and referred to nominated person/section for resolution 
Details of claims and vouchers are recorded to enable tracing and balancing of cash holding 
Petty cash is provided against claims and vouchers from cash holding 
Petty cash returns are secured and return receipts are provided 
Petty cash returns are documented to enable tracing and balancing of cash holding 
Documented transactions are reconciled against cash held 
Cash is drawn to maintain a balance appropriate to normal transaction levels in accordance with workplace procedures 
Cash is secured in accordance with workplace security requirements 

Forms

Assessment Cover Sheet

TLIP2032 - Maintain petty cash account
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

TLIP2032 - Maintain petty cash account

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: